Family Commitment Policy

Students and their families investing time and talents together allow us to achieve high quality productions.  Families should be willing to commit to at least 60 volunteer hours spread out over the rehearsal period (i.e. 3 hours per week for 20 weeks, or 20 hours a week for the last 3 weeks, etc.), although many families serve much more.  There are many tasks and details that go into a production, and we will help you find something that works for your family  (i.e. jobs at rehearsals, projects that can be done at home, etc).  We see time and again that parents and students working together to accomplish a common goal receive a great blessing.  It can be a lot of work, but it will be enjoyable and satisfying to see your child grow through being a part of something exceptional!  

View the Family Commitment options below or download a printable pdf here.  Be sure to click on the committee name to view the detailed job description of each committee.

2014-2015 Parent Committee Options
Please provide a 1st, 2nd, and 3rd choice of committees. Each family must choose at least 1 of the committees highlighted in yellow (even if it's your 3rd choice). Committees are arranged in this list by amount of time spent AT rehearsal. CLICK the blue links to read a full description and to see details about the committee.
Parent Committee % of Time at Rehearsals When and How Many Adults Duty Summary
Costumes Creative Leadership 90%-100% During Rehearsals and at home (1 adult needed) Obtain and oversee creative vision from directors and meet deadlines. Organize and communicate with sewing committee for at-home vs. rehearsal work. Organize and communicate "finding" needs to non-sewing committee. Work with directors throughout rehearsals to maintain artistic vision.
Costumes Organizational Leadership 90%-100% During Rehearsals and at home (1 adult needed) Assign committee tasks and communicate with committee to fit, create, procure, organize and store costumes. Adhere to budget, keep records, meet return deadlines and organize strike plan.
Costumes (Sewing) 50%-90% During Rehearsals or home (3-6 adults needed) Work at home and/or at rehearsals with costumes as advised by costume leadership.
Costumes (Non-Sewing) 70%-90% During Rehearsals and at home (4-7 adults needed) Gather/borrow/purchase costumes as needed as advised by costume leadership. May involve driving locally at personal expense. Assist at weekly rehearsals.
Rehearsal Accompanist 60%-90% During rehearsals (1-3 adults needed) Assist directors and choreographer at most rehearsals, and during tech and show weeks at theater. May or may not play in the pit. Must be available during tech and show week rehearsals. Requires a high level of proficiency on the piano.
Choreographer 60-90% During rehearsals (1-2 adults needed) Must have choreography or dance background. Creates and teaches choreography to cast.
Hair/Makeup Assistant AND Costume Assistant 60%-80% Final rehearsals and all shows, publicity outside of rehearsals (1-4 adults needed) Style hair, apply makeup and teach cast at all rehearsals and shows during tech and show weeks. Organize makeup area, pack and return all makeup and hair pieces at strike. Assist Costume Committee at two rehearsals per month to help as needed, prior to Hair/Makeup responsibilities beginning.
Rehearsal Monitor 40%-50% Mostly during rehearsals (2-3 adults needed) Provide student supervision during rehearsals during 40-50% of the rehearsal hours, helping insure the safety of the students.
Data Entry AND Flowers/Candy AND Ushers 20%-40% Early weeks and final weeks of rehearsals and shows (5-8 adults needed) Assist with Ad Sales data entry or paperwork during rehearsals in September-October. Manage and perform flower & candy responsibilities during final show weeks. Provide an usher or box office assistant for all but one show.
Props Leadership 20%-30% Rehearsals mostly during tech and show weeks), more outside of rehearsal searching (1-2 adults needed) Meet with directors to obtain creative vision for time period, themes, etc. Communicate needs/deadlines with props committee. Obtain necessary "rehearsal props" early in the year. Maintain records and plan strike.
Props 20%-30% Some rehearsals (mostly during tech and show weeks), more outside of rehearsal searching (2-5 adults needed) Obtain and return props needed as advised by props leadership. Bring props to later rehearsals as advised.
Hair/Makeup Leadership 20%-30% Final rehearsals and all shows (1 adult needed) Obtain and oversee creative vision from directors. Lead meetings with cast groups prior to final dress rehearsals to prepare cast for hair and makeup needs. Order supplies and plan strike.
Tickets 10%-20% Mostly at home, final months of show (2-4 adults needed) Label tickets, work sales table at rehearsals, online sales at home, and in box office on most show nights. Purchase supplies, manage money and deposits, clean box office, return supplies and prepare final ticket report for HPA staff.
Flowers/Candy Leadership 10%-20% Last month of rehearsals and shows (1 adult needed) Schedule and organize prep work, pre-sales, purchasing, sales teams and clean up. Assist Production Manager in preparing communication for the cast.
Orchestra 10%-20% All dress rehearsals and shows plus some evening rehearsals Rehearse weekly during months prior to show, play during all dress rehearsals and shows, and clean the orchestra pit after the show.
Tech 10%-20% Evenings and Saturdays, All tech and dress rehearsals and shows (1 adult needed) Experience preferred to run sound or light board the last 2-3 weeks of the production during all tech rehearsals, dress rehearsals, and performances. Can be done after work.
Sets and Painting Organizational Leadership 0-10% Months leading up to show, evenings and weekends (1 adult needed) Utilize people and communication skills to assist in communication with Sets leader, Painting leader, and both committees. Coordinate planning session, keep meeting notes, meet deadlines, maintain Sets and Painting budgets, and oversee strike schedules.
Sets Creative Leadership 0-5% Months leading up to show, evenings and weekends (1 adult needed) Obtain and oversee creative vision from directors, work with Sets/Painting Organizational Leader, set and meet deadlines, find construction location, assign tasks, obtain and purchase materials. Ensure daily cleaning of supplies and work area tech and show weeks, oversee removal of all items after show and their timely return.
Painting Creative Leadership 0-5% Weeks leading up to show, evenings and weekends (1 adult needed) Meet with directors to determine plan to paint sets and backdrops. Work with Set/Painting Organizational Leader to assign tasks, provide direction. Secure a location for painting backdrops, manage budget, procure and purchase materials. Hang backdrops at theater, cleanup daily, and remove materials at strike and arrange for their return.
Sets 0-5% Months leading up to show, evenings and weekends (5-10 adults needed) Create sets evenings and on weekends, two-to-three months prior to show. Load in, construct, and load out at theater during tech and show weeks.
Painting 0-5% Weeks leading up to show, evenings and weekends (4-10 adults needed) Paint sets and backdrops within a few months of show, cleanup, touch up, and help with strike as needed.
Hospitality, Cast Party AND Concessions Leadership OR Usher Leadership 1%-3% Final 3 weeks of rehearsals and shows(2-4 adults needed) Organize, create schedules, and communicate with concessions and usher volunteers from home. Work ushers or concessions as needed. Plan and prepare dinners for HPA staff and families during show and tech week. Plan and carry out the cast party.
Creative Writing and Ushers 2% Work mostly outside of rehearsals and on performance evenings (1 adult needed) Write Cast Bios for 2 HPA productions and fill 5 usher slots. The cast bios can be completed at home during non-rehearsal hours. Above average grammar and writing skills necessary.
Costumes Laundering/Restocking AND Ushers 2% Shows, Strike, and 2 weeks post show (2-4 adults needed) Responsible for laundering costumes show weeks and post show, returning borrowed costumes, restocking HPA costumes, helping with barn cleaning day in summer. Provide an usher or box office assistant for all but one show.
Volunteer Coordinator 1% Throughout the course of the show as you choose. Seek out volunteers from past HPA families, alumni, extended families, or other supporters. Connect volunteers with committee heads and help with scheduling as necessary. Usher or sell concessions during 2-3 performances.
Non-Family Commitment Fee ($500) AND Usher 1% Work during 3 performances (1-5 adults allowed) Pay a $500 non-family commitment fee AND provide someone to usher or sell concessions during 3 performances.